In short: the best DMS for a small business is the one that reads a receipt by itself (OCR), keeps documents tidy in folders, and lets you share a package with your accountant in one click - with no sign-up on their side. A generic cloud drive stores files but does not read them or know local retention periods.
What a DMS must have
- OCR that reads the amount, date and issuer from a receipt
- Folders that match how your company works (by year, partner, project)
- Sharing by link and forwarding to your accountant without an account
- Retention periods and a local e-archive (integrity, availability)
- Search and version history
- In your language and with live support
Drawer and email, Google Drive, or a real DMS
| Criterion | Drawer / email | Google Drive | Fascikla |
|---|---|---|---|
| OCR reads receipts | ✗ | ✗ | ✓ |
| Sharing with accountant | manual | partial | ✓ |
| Retention periods | ✗ | ✗ | ✓ |
| Local e-archive | ✗ | ✗ | ✓ |
| Local language + support | partial | partial | ✓ |
A drawer and email get lost, and Google Drive only stores the file - it does not read it or know local deadlines. Fascikla reads the receipt, files it into a folder, and lets you share a package with your accountant in one click. A receipt from Tezga eKasa archives itself in Fascikla after it is issued.
Key takeaways
- The best DMS reads the document (OCR), files it and shares it with the accountant in one click
- A cloud drive stores the file but does not read it or know local retention periods
- Fascikla: OCR, folders, sharing without an account and a local e-archive
Frequently asked questions
Under the right conditions (integrity, legibility, availability) an electronic archive is recognized. The key is that it cannot be altered unnoticed.
No - you share a package of documents by link, with no sign-up on their side.
Yes - you photograph a receipt and OCR pulls out the amount, date and issuer and files the document.
What you get with Fascikla
- OCR reads receipts and sorts the data
- Sharing with your accountant without an account
- Retention periods and e-archive
- In your language, with live support
Read more
How long to keep which documents by law (and how not to toss them too early) → Cloud or your own server? Where your company data should live → How NarBiz tools connect into one flow (and why it matters) →Try Fascikla free
Invoices, contracts and paperwork in one place - OCR reads and sorts them for your accountant.
Korisni vodiči za male firme - jednom mesečno, bez spama.